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Veidekke strives to ensure that as many shareholders as possible can exercise their rights by participating in the Annual General Meeting and that it is an effective meeting place for shareholders and the board. The Annual General Meeting is held every year in May and in 2010 the Annual General Meeting will be held on May 5.
Notice and case documents are sent out no later than three weeks in advance and are published on the company’s website not later than three weeks before the Annual General Meeting is held. Registration is possible via written feedback, fax or internet, and the registration deadline is two working days prior to the meeting. Shareholders who are not able to attend in person may vote by proxy. Proxy forms are distributed with the notice of the meeting.
In addition to the company’s management, the Board of Directors, the Nomination Committee and the auditor are present at the Annual General Meeting. The chairman of the board usually opens the meeting and asks the meeting to propose a meeting chair. If no proposals are made, it is normal practice for the chairman of the board to propose that he himself chair the meeting.